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Free Quotation Formats for UAE Businesses
Download Professional Quotation Templates
Send accurate, VAT-ready quotations to your clients in minutes. Choose from a growing library of professionally designed quotation templates in Excel, Word, and PDF formats. Download, customise, and share, no sign-up needed.
Quotation Templates
Showing 21 of 63 templates
Construction Quotation Format in Word
Word
Construction Quotation Format in Excel
Excel
Construction Quotation Format in PDF
Engineering Quotation Format in Word
Word
Engineering Quotation Format in Excel
Excel
Engineering Quotation Format in PDF
Interior Work Quotation Format in Word
Word
Interior Work Quotation Format in Excel
Excel
Interior Work Quotation Format in PDF
Painting Quotation Format in Word
Word
Painting Quotation Format in Excel
Excel
Painting Quotation Format in PDF
Plumbing Quotation Format in Word
Word
Plumbing Quotation Format in Excel
Excel
Plumbing Quotation Format in PDF
Aluminium Quotation Format in Word
Word
Aluminium Quotation Format in Excel
Excel
Aluminium Quotation Format in PDF
Sign Board Quotation Format in Word
Word
Sign Board Quotation Format in Excel
Excel
Sign Board Quotation Format in PDF
Material Quotation Format in Word
Word
Material Quotation Format in Excel
Excel
Material Quotation Format in PDF
Property Quotation Format in Word
Word
Property Quotation Format in Excel
Excel
Property Quotation Format in PDF
AC Quotation Format in Word
Word
AC Quotation Format in Excel
Excel
AC Quotation Format in PDF
AC Amc Quotation Format in Word
Word
AC Amc Quotation Format in Excel
Excel
AC Amc Quotation Format in PDF
HVAC Quotation Format in Word
Word
HVAC Quotation Format in Excel
Excel
HVAC Quotation Format in PDF
Electrician Quotation Format in Word
Word
Electrician Quotation Format in Excel
Excel
Electrician Quotation Format in PDF
Car Washing Quotation Format in Word
Word
Car Washing Quotation Format in Excel
Excel
Car Washing Quotation Format in PDF
Car Quotation Format in Word
Word
Car Quotation Format in Excel
Excel
Car Quotation Format in PDF
Spare Parts Quotation Format in Word
Word
Spare Parts Quotation Format in Excel
Excel
Spare Parts Quotation Format in PDF
Cargo Quotation Format in Word
Word
Cargo Quotation Format in Excel
Excel
Cargo Quotation Format in PDF
Diesel Quotation Format in Word
Word
Diesel Quotation Format in Excel
Excel
Diesel Quotation Format in PDF
Food Quotation Format in Word
Word
Food Quotation Format in Excel
Excel
Food Quotation Format in PDF
Food Catering Quotation Format in Word
Word
Food Catering Quotation Format in Excel
Excel
Food Catering Quotation Format in PDF
Mess Quotation Format in Word
Word
Mess Quotation Format in Excel
Excel
Mess Quotation Format in PDF
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What It Is
What is a Quotation Format?
A quotation format is a pre-designed layout that helps you send a formal price offer to a potential customer before confirming a sale. For businesses in the UAE, a well-structured quotation format outlines the products or services, prices, applicable VAT at 5%, and the validity period of the offer.
Quotation vs Invoice: What is the Difference?
A quotation is shared before a sale to propose pricing, while a tax invoice is issued after a sale to record it. A quotation is not a binding financial document, but a tax invoice is required for VAT reporting to the Federal Tax Authority (FTA). Using a clear quotation format sets accurate expectations and avoids disputes later.
Why Quotations Matter
A professional quotation improves your win rate, builds credibility, and gives clients confidence before they commit.
3x
Faster deal closure
100%
VAT-ready format
Free
Download and use
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Quick Guide
How to Create and Share a Quotation
Follow these simple steps to send a professional quotation in minutes.
01
Download Your Template
Pick a format that suits you. Excel is great for auto-totals, Word for easy editing, and PDF for a clean, locked copy.
02
Add Business and Client Details
Enter your business name, address, TRN, and logo, then add your client’s name, address, and TRN for B2B quotations.
03
List Products or Services
Add each item with description, quantity, unit, and rate. Apply 5% VAT where applicable and set the quotation validity period.
04
Set Terms and Conditions
Mention payment terms, delivery timelines, and the offer’s expiry date. Clear terms help avoid disputes and speed up approvals.
05
Review and Save
Double-check totals, VAT calculations, and client details. Export as PDF for a professional, non-editable copy.
06
Share on WhatsApp or Email
Send the quotation directly to your client via WhatsApp, email, or as a printed copy for meetings.
Understanding the Basics
Key Components of a Quotation Format
Every professional quotation should include these essential elements.
Business Details
Your business name, address, contact details, TRN, and logo at the top of the quotation.
Client Information
The client’s name, billing address, contact number, and TRN for accurate B2B records.
Quotation Number and Date
A unique quotation number, issue date, and validity period to track and manage offers.
Item Description
Each product or service with description, quantity, unit rate, and line total for clarity.
VAT and Totals
Show the subtotal, VAT amount at 5%, and the grand total in AED for full transparency.
Terms and Conditions
Payment terms, delivery timelines, warranty details, and quotation validity to set clear expectations.
Why It Matters
Benefits of Using a Professional Quotation Format
Faster Deal Approvals
Clear, well-structured quotations help clients decide faster, shortening your sales cycle.
Improved Brand Credibility
A branded, professional quotation builds trust and positions your business as reliable.
Fewer Pricing Disputes
Documented pricing, VAT, and terms reduce back-and-forth and prevent misunderstandings.
VAT-Ready Structure
Templates include the fields you need for the UAE’s 5% VAT, so conversion to a tax invoice is seamless.
Save Time on Every Deal
Reusable templates eliminate repetitive work and let you send accurate quotations in minutes.
Better Record-Keeping
Digital templates make it easy to store, retrieve, and reference past quotations at any time.
Invoice Templates
VAT tax invoice, proforma, e-invoice and service invoice formats for UAE businesses.
Quotation Formats
Sales, service, construction and business quotation templates with VAT fields for UAE.